Sign-off

Some work should only count as finished once a responsible person has looked at it — a slab before the next one starts, a lift well before the lift vendor arrives. Tasks marked Needs sign-off wait on the Sign-off screen after they are marked done, until someone allowed to sign approves or rejects them.

Turn on sign-off for a task#

Sign-off is set per task in the task form:

1. Open the task form — on the Plan, open or create the task.
2. Tick Needs sign-off — “Needs sign-off before it counts as finished”.
3. Choose who signs off this task — tap names to pick them. Anyone picked here can sign it off. Pick nobody to allow everyone with Can sign off on the project.
4. Decide one or all — if you picked two or more people, tick All of them must sign (otherwise any one is enough) when every one of them must approve.
5. Save the task.

A new task made in the task form has Needs sign-off ticked already (ancillary tasks don’t). Untick it for work that needs no approval.

Who can sign off#

• Owners and admins can always sign off.
• People ticked on the task under Who signs off this task.
• When nobody is picked on the task: everyone with Can sign off ticked in Project setup → Team. When you add an Engineer or QC to the team this tick is on by default; for others you tick it yourself. See Team and people.

The Sign-off menu item appears for people who can sign off on the project. Everyone allowed to sign gets a notification “Sign-off needed: task” when work arrives.

What waits for sign-off#

• Floor-wise tasks are signed off floor by floor. When the 2nd floor of Concrete pouring is marked done, a 2nd floor sign-off waits — the other floors carry on.
• Flat-wise and whole tasks are signed off once, when the whole task is done.

While waiting, the task or floor shows Awaiting sign-off. After approval it becomes Verified, and tasks linked after it are free to start. See Links and dependencies.

Approve or reject#

Each line shows the task, the floor (or Whole task), when it was marked done, and who may sign — “Any one can sign” or “All must sign” with their names. If you are not allowed, the line says Not assigned to you.

1. Inspect the work — on site or from the photos on the task page.
2. Approve — press Approve, add an optional note and photos, and confirm. Konkat shows “Sign-off recorded”.
3. Or reject — press Reject, write What needs redoing?, add photos and confirm. The floor, the flat’s rooms or the task goes back to In progress with your note on record.

Setting	When is it Verified?
Any one can sign	As soon as one allowed person approves.
All must sign	When every picked person has approved. The list shows “2 signed” etc. meanwhile.
Owner or admin approves	Immediately, even if “All must sign” is set.

Sign-off and customer payments#

A booking’s payment line can fall due “when a task is done”. Konkat treats Awaiting sign-off as done for this, so the instalment shows as due without waiting for the signature. See Customer payments.

Common questions#

I am picked on the task but don’t see Sign-off in the menu.#

The menu item follows the Can sign off tick on the team. Open the notification “Sign-off needed” to reach the screen, or ask the owner to tick Can sign off for you.

Can a rejected item come back?#

Yes. Once the site team fixes it and marks it done again, a new sign-off request appears.

How is this different from a QC check?#

Sign-off is the gate for finished work. Quality checks record inspections and concerns at any stage.

Related: Quality checks · Task form · Update progress · Notifications